Driver Qualification Files Tracker

DQ File Tracking

Marquee Insurance Group & CDL Consultant knows the struggle of keeping track of the documents you need in your Driver Qualification Files (DQFs). To help combat this issue, we came up with some tracking tools…

In order to track DQF, you will need to understand what one is and its requirements.

Driver Qualification File Requirements

Driver Qualification (DQ) Files are a record-keeping requirement for trucking companies. The FMCSA states a file must be kept on every employed driver that operates a CMV with a GVWR greater than 10,001 lbs. The requirements can be found in Part 391 of the Federal Motor Carrier Safety Regulations (FMCSRs). There are 8 main components of a complete DQ File.

The Eight Components of a Complete DQ File consist of:

1. Application

2. Inquiry to Previous Employers

3. Inquiries into State Agencies

4. Medical Examiners Certificate (or Med Card)

5. Road Test Certification or Equivalent

6. Annual List of Violations

7. Annual Review of Driving Record

8. National Registry Certified Medical Examiner (NRCME) Verification

Driver Qualification File Trackers

Some examples of a manual spreadsheet you may use to track DQFs for drivers:

CDL Consultant DQ File Tracker
CDL Consultant DQ File Tracker with Expiry Date

If you would like a more extensive program, CDL Consultant offers CSA360software made by trucking for trucking). CSA360 is a full cloud-based document management system that sits on top of your portal account to pull in all FMCSA DOT data. CSA360 allows you to access all vehicle and driver files from any electronic device. This system sorts and color-codes all of your drivers’ DQ Files to ensure you possess complete files on each of your drivers. With a simple glance, see what you need to complete ranging from any missing documents to incomplete files. Never worry about losing those pesky paper files again!

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